Request for Proposals #2021-200 was advertised in the Palm Beach Post on September 22, 2020:  Simultaneously released on-line  (www.DemandStar.com) who notified 826 potential proposers and issued 54 RFP packages. Ten (10) proposals were received by the closing time and date of 2:30 pm, Wednesday October 28, 2020.

A five (5) member selection committee met on November 19, 2020, to discuss and evaluate the proposals based on the following criteria; the firms’ qualifications, operational plan/task approach, previous jobs familiar to request, experience/references/past performance, and quality of submittal. The selection committee determined that presentations were an essential part of the evaluation process and in the best interests of the City.  An email was distributed to six top ranked firms on December 10, 2020, requesting presentations on December 16, 2021 & December 17, 2020, to include a 30-minute webinar with a 15-minute Q & A session on the following topics: present a conceptual design, professional opinion/experience using synthetic turf verses grass fields and cost projection.  Following the presentations, the selection committee collectively agreed the top ranked firm to be Calvin, Giordano & Associates, Inc.

The selection committee requests authorization to commence negotiations with the top-ranked firm, Calvin, Giordano & Associates, Inc. of Port Saint Lucie, Florida.